Position Summary:  

The role of the Accounting Assistant involves providing financial, administrative, and clerical support to the organization. The role involves a range of accounting assistant duties, including billing for tuition and other fees, processing receipts and deposits, preparing vendor invoices for payment, and other accounting tasks, while following the methods, processes, and procedures established by the school. The Accounting Assistant is the first line of communication for a high volume of the school’s receivables, payables, and other business inquiries. The school is continually implementing new technology systems to manage and track accounting and financial data and this person needs to be adept at learning and utilizing new technology systems effectively.

Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Don’t meet every single requirement? Studies have shown that people of color and people who do not identify as cisgender men are less likely to apply to jobs unless their experience specifically matches the qualifications. At ISDenver we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply. You may be just the candidate we are looking for!

• Timely and accurately bill for tuition and other fees, including adjustments for mid-year enrollments and withdrawals and other situations requiring billing changes

• Process receipts, apply payments to accounts, and prepare bank deposits while safeguarding all cash, checks, and other financial resources until they are deposited in the bank

• Correspond with the school community regarding billing inquiries and collection efforts for past-due accounts

• Process invoices, employee reimbursements, and other payment requests in accordance with the school’s policies to ensure proper approvals and coding and that payments are made timely

• Administer the school’s PCards and credit cards, confirming transactions are timely and accurately coded and appropriate receipts or other supporting documentation is maintained

• Correspond with vendors regarding invoice payment inquiries and other matters

• Maintain proper supporting documentation of all transactions

• Assist with error checks, audits, and resolving discrepancies

• Prepare routine and ad hoc reports and analysis and spearhead one-off projects 

• Work with a variety of school department personnel

• Proactively identify workflow process improvements, including utilizing technology and other innovations

• Perform tasks such as filing, data entry, answering the phone and emails, and processing mail

• Other duties as assigned

Knowledge, Skills, Abilities, & Personal Characteristics we are looking for:

We are looking for people who support our mission and values and want to join us in creating a nurturing, supportive, and caring environment for our students. We take great pride in how much our students love to be at our school and with our staff; a true desire to create an environment where our students are known and cared for is imperative for any candidate. Being kind, compassionate, and open-minded and having a team-first mentality are characteristics integral for anyone joining our community. 

Minimum Qualifications:

• Associate’s Degree in Accounting or related field

• Minimum of 2 years of experience in bookkeeping/accounting or similar business office environment may replace degree requirements

Other qualifications we are looking for:

• Excellent organizational skills and attention to detail

• Experience in school or service-related industry a plus

• General accounting and business office knowledge

• Knowledge and quick learner of accounting and technology systems

• Strong user of Google Workspace (Gmail, Sheets, Forms, Docs, etc…)

• Resourcefulness in solving problems and proactive mindset to create efficiency in work flow

• Excellent people skills and an upbeat and enthusiastic attitude

• Sincere commitment to work collaboratively with all constituent groups, including all staff levels, families, donors, and external vendors

• English proficiency with excellent verbal and written communication skills

• Level B2 required, C1+ preferred (based on Common European Framework of References for Languages) or equivalent certification such as TOEFL or IETLS.

• Demonstrate a commitment to diversity, equity, inclusion, and belonging through continuous development, modeling inclusive behaviors, and proactively managing bias.

• Eagerness to engage with co-curricular, extra-curricular, school community, and PTO activities that promote the school’s programs and reputation

• Lived experience, including international work experience, and an appreciation and respect for all cultures

• Collaborative, team-oriented, globally- and open-minded, innovative, and compassionate

• Professionalism, punctuality, reliability, and an ability to exercise sound judgment and analytical and problem solving skills

• Technological and computer competency (Google Workspace, database management, etc.)

Physical Demands:

• Regularly lift and /or move up to 10 pounds

• Occasionally lift and/or move up to 25 pounds

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee may occasionally be required to bend, stoop or kneel. 

Location and Schedule:  Expected work hours are 7:30am-4pm, M-F. This job does have limited remote work flexibility. All employees must be based in or around Denver, CO.

Benefits (please see ISDenver benefits summary information here):

• Generous Time Off: 

• Paid leave for all full-time staff: Thanksgiving break (3 days), winter break (2 weeks), 4th of july week (1 week)

• Year Round Administrative staff: FTO accrued starting first day of work, 20 days FTO/year as base FTO

• FTO encompasses most time off such as sick, personal, and vacation time

• Cigna Medical, Dental and Vision insurance with significant school contribution to Medical and Dental

• Employer-paid Life, Long- and Short-Term Disability Insurance, Life Insurance, and AD&D

• Supplemental insurance available through Colonial

• Employer contribution to 401k regardless of employee participation

• Partial tuition remission and discounted co-curricular clubs for children enrolled at ISDenver

• Discounted summer and break camps for children of full-time staff (ISDenver enrollment not required)

• Relocation allowance

• Free daily lunch

• Professional Development opportunities

• Staff appreciation and cultural celebration events

• ...and more! 

 

To Apply:  Applications are only accepted via ISDenver’s online employment portal.   

Interviews: Candidates selected for interviews will be contacted directly. Interviews may be conducted in person, by telephone or via video conferencing. Only applicants to be invited for an interview will be contacted; no phone calls or emails, please. ISDenver does not consider nor save information sent for non-posted positions.

Notes: 

• Job descriptions are not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

• All employees are required to undergo, at minimum, a Colorado Department of Human Services required background check prior to employment.  Certain positions may require more extensive background checks.

• Racism, misogyny, classism, ableism, homophobia, and transphobia do not represent the values of ISDenver and will not be tolerated.

ISDenver celebrates diversity and values the strengths that come with having a diverse community. People of color, LGBTQIA+ candidates, and people from other historically marginalized communities are strongly encouraged to apply. ISDenver is an equal opportunity employer and does not discriminate on the basis of race, color, ethnicity, religion, age, sex, sexual orientation, gender identity or expression, physical or mental disability, or any other characteristic protected by law.