Job Description

Working at Escuela de Guadalupe includes many different responsibilities to make a small, financially accessible school run effectively.  As a close-knit community, we all pitch in to make this a great place to work and learn.  Therefore, this description is not intended to be all- inclusive. Specific areas of responsibilities include but are not limited to the following:

Responsibilities

• This role serves as an external facing position that supports the philanthropy and admissions teams
• This role also includes managing all alumni relations programming. 

 

Philanthropy Support

• Assist with overall development effort, including and especially development of the school’s annual fund program, the student sponsorship program, and alumni relations
• Communication with Donors/Prospects/Alumni
• Build and steward relationships with philanthropic partners by managing:  
  • One-on-one touchpoints
  • Student sponsorship program
  • Direct mail
  • CO Gives Day
  • Alumni Newsletters
• Align development news with marketing initiatives to have regular consistent communication with partners/alumni.  
• Assist with storytelling and sharing of the mission
• Support Director of Philanthropy for special giving projects, i.e. Girls on the Run, Teacher Appreciation email campaign
• Assist with database maintenance
• Provide administrative support for the Philanthropy team

 

Special Events

• For all philanthropy, admissions and alumni events responsibilities include: vendor relations, contract negotiations, budgeting, timelines, logistics, materials, volunteers, planning and leading monthly committee meetings, and working with all parties day-of to ensure a smooth and successful event 
• Manage 3 annual philanthropy events—Salud gala, One Child At A Time breakfast event, Golf Tournament— including sponsorships, committee recruitment and meetings
  • Additionally support the Escuela 101 events held monthly at the school.
• Support admissions events – Open House, school fairs and showcases, community outreach and speaking engagements
  • Have an understanding of the program and admissions process to engage with potential families and answer questions
• Alumni relations & young professional – networking happy hours, partnership opportunities (i.e. workout classes, brewery tasting)
• Organize and manage students to attend ACE events on behalf of Escuela
• Coordinate post-event follow up for all events

 

Volunteer Program

• Coordinate volunteer program throughout the school including: recruiting, teacher placements, trainings, background checks, orientation.
• Organize volunteer luncheon/breakfast appreciation.
• Manage relationships with High School partners and student volunteer hours/opportunities.

Expectations

• Drive for results by meeting or exceeding fundraising goals
• Support the cultural, spiritual and academic goals of the school by modeling compassion, love and care for the children at all times.
• Contribute to an environment of enthusiasm and dedication.
• Value the integrity of both Spanish and English as tools for reasoning, problem-solving, communication and intellect.  Model a respect for cultural and linguistic diversity
• Truly believe that every child, without exception, can excel.
• Gifted with relationships and excited to engage with different kinds of people.
• Hardworking, a positive attitude and high energy
• Ability to effectively manage both the big picture, and small details.
• Loyal and supportive of Escuela’s mission, vision and values.

Compensation

Financial and Benefits

• Competitive pay scale and benefits compensation commensurate with experience.
• Professional development including staff development, conferences, specialized training and education
• Tuition remittance for teacher’s children enrolled at Escuela de Guadalupe ($1,000 annual tuition)
• Medical and Dental benefits
• Retirement plan – 403b company match (once plan requirements have been met)

Work Environment and Community

• Small staff and tight knit community 
• Direct contact with supervisors and families regularly
• Community that respects both English and Spanish and the different levels of proficiency each employee, family member, or student may have
• Opportunity for adults to enhance their own second language skills within a dual language environment
• Environment in which one can live and continue to enhance their faith
• Small class size and low student to teacher ratio

To apply or for more information please go to www.escuelaguadalupe.org/join-our-team 

 

Skills and Qualifications

Required Qualifications:

• Bachelor’s degree in communications, event management or related field OR 3 years of professional experience
• Excellent planning and organizational skills
• Strong interpersonal and written communication skills
• Excellent language skills:  English 
• Experience with a range of computer applications including: electronic communications programs including websites and social media, MS Office Suite,  donor-database software, Adobe, as well as Google email, documents, and drive applications. 
• Reliable, strong work ethic and able to work independently
• Ability to be a creative thinker, energetic and demonstrate enthusiasm and leadership
• Ability to write concisely, compile and/or edit materials
• Skills in collaboration and teamwork
• The ability to be flexible and adaptable
• Able to adapt to the work environment and deal with frequent change, delays, or unexpected events.
• Entrepreneurial with a self-led attitude
• Successful completion of CBI and FBI background check.
• Open to working in a Catholic Environment and respecting the Catholic faith

Preferred Qualifications:

• Highly proficient computer skills including Adobe Suite, MS Word, Excel, Canva and PowerPoint.
• Expert knowledge of general office procedures, protocol and professionalism; expert knowledge of Business English, spelling, punctuation and grammar. 
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time efficiently and meet deadlines. 
• Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing. 
• Competent data entry skills with ability to input information accurately; prepare and maintain detailed records, files, and reports on an ongoing basis